For District Information Systems Professionals

The following documents are intended to assist District Information Systems Professionals prepare the files needed to roster the PMRN as part of Survey 6. Please be reminded that files are not uploaded directly into the Progress Monitoring and Reporting Network, but are submitted to the FLDOE's Bureau of Education Information and Accountability Services (EIAS). For the 2009-2010 school year, there are four submission periods.

Momorandums from EIAS regarding Survey 6

• Survey 6 EIAS/FCRR Joint Memo
   Information Systems, Assessment, and Reading Contacts (July 8)
• Survey 6 Processing Schedule
   Information Systems, Assessment, and Reading Contacts (July 8)
• Survey 6 Questions and Answers
   Information Systems, Assessment, and Reading Contacts (July 8)

File Formats

Below are links to the formats for the two (2) data files that districts are to submit for all kindergarten through twelfth grade students, staff, and reading courses at schools utilizing the PMRN.

Student Demographic Information

Student File

Staff Demographic Information

Staff File

Note 1: These are the same file formats submitted to the FLDOE for FTE. No data elements need to be removed, but the files must contain the listed fields.

Student Demographic
Item     Description
  01       District Number, Current Instruction/service¹
  02       District Number, Current Enrollment¹
  03       School Number, Current Enrollment²
  04       Student Number Identifier, Florida
  05       Survey Period Code³
  06       Year⁴
  07       Student Number Identifier - Alias, Florida
  08       Student Name, Legal
  11       Gender
  17       Grade Level
  25       Birth Date
  42       Primary Instructor Responsible, Reading⁵

Staff Demographic
Item     Description
  01       District Number¹
  02       Social security Number⁵
  03       Survey Period Code³
  04       Fiscal Year⁴
  05       School Number, Primary/Home²
  07       Employee Name, Legal

The content of the items with a ^superscript in the Student file must match the item content of the item with the same ^superscript in the staff file.

Note 2: The Local Educational Agency (LEA) is responsible for submitting data for participating charter and non-public schools.

Note 3: The Responsible Instructor of Reading is a new field in the Student Demographic file.

Note 4: The responsible reading instructor is NOT always the homeroom teacher.

- at elementary schools, the responsible instructor of reading is the teacher who delivers the 90 minutes of initial (Core) reading instruction.

- at secondary schools, for students who scored a Level 1 or Level 2 on the reading portion of the previous year's FCAT, the responsible instructor of reading is the teacher of the intensive/supplemental reading class. This might be a content area course such as social studies or science. For FCAT L1 and 2 students, it is not the language arts teacher.

- for FCAT Level 3, 4, or 5 students, at secondary schools, the language arts teacher is the responsible instructor of reading.